Streamlining Temporary Speed Limit Reductions: How NueGOV Helped Transform a Cumbersome Process

The Challenge: Managing Speed Limit Reductions by Email

For years, the process of temporarily reducing speed limits in work zones was done largely through email. With Form 568 as the official channel, approvals and notifications were passed around via inboxes, often leading to confusion, lost communications, and delays. Coordinating with law enforcement, maintenance teams, and other stakeholders made this paper-based workflow inefficient and error-prone.

The Solution: A Centralized, Visual, and Digital Tool

Jonathan Woodworth, Traffic Engineer in Region 4, took the lead in addressing this problem. Partnering with colleagues at CDOT headquarters and Navjoy, he spearheaded the digitization of Form 568 within the NueGOV platform. The goal? Move the process out of email and into a trackable, web-based system that offered:

• Real-time status updates
• Visual mapping of speed limit reduction locations
• A timeline view of active and upcoming changes
• Automatic notifications to the right personnel

This new system ensures that key players—from law enforcement to operations—receive timely, accurate updates every time a temporary reduction is initiated.

Why It Matters: Transparency, Accountability, and Efficiency

• The benefits of this digitized approach go far beyond convenience:
• Better record retention for audits and planning
• Improved communication across departments
• Reduced risk of human error
• Clear visibility into work zone activity across the state

By eliminating manual processes and centralizing data in NueGOV, Region 4 now operates with greater efficiency and public safety awareness.

Recognition and Results

This effort earned Jonathan Woodworth an award for outstanding business process improvement. More importantly, it’s an example of how a thoughtful digital solution—like NueGOV—can turn a long-standing bureaucratic burden into a modern, trackable process that supports smarter decision-making.

For more information, contact Bgurule@navjoyinc.com